Appendix A to Part 194 - Guidelines for the Preparation of Response Plans
49:3.1.1.2.10.4.18.1.20 : Appendix A
Appendix A to Part 194 - Guidelines for the Preparation of Response
Plans
This appendix provides a recommended format for the preparation
and submission of the response plans required by 49 CFR Part 194.
Operators are referenced to the most current version of the
guidance documents listed below. Although these documents contain
guidance to assist in preparing response plans, their use is not
mandatory:
(1) The “National Preparedness for Response Exercise Program
(PREP) Guidelines” (PREP), which can be found using the search
function on the USCG's PREP Web page,
http://www.uscg.mil;
(2) The National Response Team's “Integrated Contingency Plan
Guidance,” which can be found using the search function at the
National Response Center's Web site, http://www.nrt.org
and;
(3) 33 CFR Part 154, Appendix C, “Guidelines for Determining and
Evaluating Required Response Resources for Facility Response
Plans.”
Response Plan: Section 1. Information Summary
Section 1 would include the following:
(a) For the core plan:
(1) The name and address of the operator; and
(2) For each response zone which contains one or more line
sections that meet the criteria for determining significant and
substantial harm as described in § 194.103, a listing and
description of the response zones, including county(s) and
state(s).
(b) For each response zone appendix:
(1) The information summary for the core plan;
(2) The name and telephone number of the qualified individual,
available on a 24-hour basis;
(3) A description of the response zone, including county(s) and
state(s) in which a worst case discharge could cause substantial
harm to the environment;
(4) A list of line sections contained in the response zone,
identified by milepost or survey station number or other operator
designation.
(5) The basis for the operator's determination of significant
and substantial harm; and
(6) The type of oil and volume of the worst case discharge.
(c) The certification that the operator has obtained, through
contract or other approved means, the necessary private personnel
and equipment to respond, to the maximum extent practicable, to a
worst case discharge or a substantial threat of such a
discharge.
Response Plan: Section 2. Notification Procedures
Section 2 would include the following:
(a) Notification requirements that apply in each area of
operation of pipelines covered by the plan, including applicable
State or local requirements;
(b) A checklist of notifications the operator or qualified
individual is required to make under the response plan, listed in
the order of priority;
(c) Names of persons (individuals or organizations) to be
notified of a discharge, indicating whether notification is to be
performed by operating personnel or other personnel;
(d) Procedures for notifying qualified individuals;
(e) The primary and secondary communication methods by which
notifications can be made; and
(f) The information to be provided in the initial and each
follow-up notification, including the following:
(1) Name of pipeline;
(2) Time of discharge;
(3) Location of discharge;
(4) Name of oil involved;
(5) Reason for discharge (e.g., material failure, excavation
damage, corrosion);
(6) Estimated volume of oil discharged;
(7) Weather conditions on scene; and
(8) Actions taken or planned by persons on scene.
Response Plan: Section 3. Spill Detection and On-Scene Spill
Mitigation Procedures
Section 3 would include the following:
(a) Methods of initial discharge detection;
(b) Procedures, listed in the order of priority, that personnel
are required to follow in responding to a pipeline emergency to
mitigate or prevent any discharge from the pipeline;
(c) A list of equipment that may be needed in response
activities on land and navigable waters, including -
(1) Transfer hoses and connection equipment;
(2) Portable pumps and ancillary equipment; and
(3) Facilities available to transport and receive oil from a
leaking pipeline;
(d) Identification of the availability, location, and contact
telephone numbers to obtain equipment for response activities on a
24-hour basis; and
(e) Identification of personnel and their location, telephone
numbers, and responsibilities for use of equipment in response
activities on a 24-hour basis.
Response Plan: Section 4. Response Activities
Section 4 would include the following:
(a) Responsibilities of, and actions to be taken by, operating
personnel to initiate and supervise response actions pending the
arrival of the qualified individual or other response resources
identified in the response plan;
(b) The qualified individual's responsibilities and authority,
including notification of the response resources identified in the
plan;
(c) Procedures for coordinating the actions of the operator or
qualified individual with the action of the OSC responsible for
monitoring or directing those actions;
(d) Oil spill response organizations available, through contract
or other approved means, to respond to a worst case discharge to
the maximum extent practicable; and
(e) For each organization identified under paragraph (d) of this
section, a listing of:
(1) Equipment and supplies available; and
(2) Trained personnel necessary to continue operation of the
equipment and staff the oil spill removal organization for the
first 7 days of the response.
Response Plan: Section 5. List of Contacts
Section 5 would include the names and addresses of the following
individuals or organizations, with telephone numbers at which they
can be contacted on a 24-hour basis:
(a) A list of persons the plan requires the operator to
contact;
(b) Qualified individuals for the operator's areas of
operation;
(c) Applicable insurance representatives or surveyors for the
operator's areas of operation; and
(d) Persons or organizations to notify for activation of
response resources.
Response plan: Section 6. Training Procedures
Section 6 would include a description of the training procedures
and programs of the operator.
Response plan: Section 7. Drill Procedures
Section 7 would include a description of the drill procedures
and programs the operator uses to assess whether its response plan
will function as planned. It would include:
(a) Announced and unannounced drills;
(b) The types of drills and their frequencies. For example,
drills could be described as follows:
(1) Manned pipeline emergency procedures and qualified
individual notification drills conducted quarterly.
(2) Drills involving emergency actions by assigned operating or
maintenance personnel and notification of the qualified individual
on pipeline facilities which are normally unmanned, conducted
quarterly.
(3) Shore-based spill management team tabletop drills conducted
yearly.
(4) Oil spill removal organization field equipment deployment
drills conducted yearly.
(5) A drill that exercises the entire response plan for each
response zone, would be conducted at least once every 3 years.
Response plan: Section 8. Response Plan Review and Update
Procedures
Section 8 would include the following:
(a) Procedures to meet § 194.121; and
(b) Procedures to review the plan after a worst case discharge
and to evaluate and record the plan's effectiveness.
Response plan: Section 9. Response Zone Appendices.
Each response zone appendix would provide the following
information:
(a) The name and telephone number of the qualified
individual;
(b) Notification procedures;
(c) Spill detection and mitigation procedures;
(d) Name, address, and telephone number of oil spill response
organization;
(e) Response activities and response resources including -
(1) Equipment and supplies necessary to meet § 194.115, and
(2) The trained personnel necessary to sustain operation of the
equipment and to staff the oil spill removal organization and spill
management team for the first 7 days of the response;
(f) Names and telephone numbers of Federal, state and local
agencies which the operator expects to assume pollution response
responsibilities;
(g) The worst case discharge volume;
(h) The method used to determine the worst case discharge
volume, with calculations;
(i) A map that clearly shows -
(1) The location of the worst case discharge, and
(2) The distance between each line section in the response zone
and -
(i) Each potentially affected public drinking water intake,
lake, river, and stream within a radius of 5 miles (8 kilometers)
of the line section, and
(ii) Each potentially affected environmentally sensitive area
within a radius of 1 mile (1.6 kilometer) of the line section;
(j) A piping diagram and plan-profile drawing of each line
section, which may be kept separate from the response plan if the
location is identified; and
(k) For every oil transported by each pipeline in the response
zone, emergency response data that -
(1) Include the name, description, physical and chemical
characteristics, health and safety hazards, and initial
spill-handling and firefighting methods; and
(2) Meet 29 CFR 1910.1200 or 49 CFR 172.602.
[58 FR 253, Jan. 5, 1993, as amended by Amdt. 194-3, 63 FR 37505,
July 13, 1998; Amdt. 194-4, 70 FR 8748, Feb. 23, 2005]