Appendix B to Part 1232 - Instructions for Completing the SF 1035
48:5.0.5.39.22.1.1.2.10 : Appendix B
Appendix B to Part 1232 - Instructions for Completing the SF 1035
The SF 1035, Public Voucher for Purchases and Services Other
Than Personal (Continuation Sheet), shall be completed in
accordance with the below instructions.
1. Use the same basic instructions for the SF 1035 as used for
the SF 1034. Ensure that the contract and, if applicable, order
number, are shown on each continuation sheet. Use as many sheets as
necessary to show the information required by the contract,
contracting officer, or responsible audit agency; however, if more
than one sheet of SF 1035 is used, each sheet shall be in numerical
sequence.
2. The following items are generally entered below the line with
Number and Date of Order; Date of Delivery or Service; Articles or
Services; Quantity; Unit Price; and Amount (but do not necessarily
tie to these captions).
3. Description of data to be inserted as it applies to the
contract or order number.
a. Show, as applicable, the target or estimated costs, target or
fixed-fee, and total contract value, as adjusted by any
modifications to the contract or order. The FAR permits the
contracting officer to withhold a percentage of fixed fee until a
reserve is set aside in an amount that is considered necessary to
protect the Government's interest.
b. Show the following costs and supporting data (as applicable)
to the contract or order:
(1) Direct Labor. List each labor category, rate per
labor hour, hours worked, and extended total labor dollars per
labor category.
(2) Premium Pay/Overtime. List each labor category, rate
per labor hour, hours worked, and the extended total labor dollars
per labor category. Note: Advance written authorization must be
received from the contracting officer to work overtime or to pay
premium rates; therefore, identify the contracting officer's
written authorization to the contractor.
(3) Fringe Benefits. If fringe benefits are included in
the overhead pool, no entry is required. If the contract allows for
a separate fringe benefit pool, cite the formula (rate and base) in
effect during the time the costs were incurred. If the contract
allows for billing fringe benefits as a direct expense, show the
actual fringe benefit costs.
(4) Materials, Supplies, Equipment. Show those items
normally treated as direct costs. Expendable items need not be
itemized and may be grouped into major classifications such as
office supplies. However, items valued at $5,000 or more must be
itemized. See (FAR) 48 CFR part 45, Government Property, for
reporting of property.
(5) Travel. List the name and title of traveler, place of
travel, and travel dates. If the travel claim is based on the
actual costs expended, show the amount for the mode of travel
(i.e., airline, private auto, taxi, etc.), lodging, meals, and
other incidental expenses separately, on a daily basis. These
actual costs must be supported with receipts to substantiate the
costs paid. Travel costs for consultants must be shown separately
and also supported.
(6) Other Direct Costs. Itemize those costs that cannot
be placed in categories (1) through (5) above. Categorize these
costs to the extent possible.
(7) Total Direct Costs. Cite the sum of categories (1)
through (6) above.
(8) Overhead. Cite the rate, base, and extended
amount.
(9) G&A Expense. Cite the rate, base, and extended
amount.
(10) Total Costs. Cite the sum of categories (7) through
(9) above.
(11) Fee. Cite the rate, base, and extended amount.
(12) Total Cost and Fee Claimed. Enter this amount on the
SF 1034.
Completion Voucher
The completion (final) voucher is the last voucher to be
submitted for incurred, allocable, and allowable costs expended to
perform the contract or order. This voucher should include all
contract reserves, allowable cost withholdings, balance of fixed
fee, etc. However, the amount of the completion voucher when added
to the total amount previously paid cannot exceed the total amount
of the contract.