Appendix E to Part 68 - Addendum for Education Services Between [Name of Educational Institution] and the U.S. Navy
32:1.1.1.4.21.0.44.7.20 : Appendix E
Appendix E to Part 68 - Addendum for Education Services Between
[Name of Educational Institution] and the U.S. Navy
1. Purpose. This addendum is between (Name of Educational
Institution), hereafter referred to as the “Institution,” and the
U.S. Navy. The purpose of this agreement is to provide guidelines
and procedures for the delivery of educational services to Service
members, DoD civilian employees, eligible adult family members,
military retirees, and non-DoD personnel not covered in the DoD
Voluntary Education Partnership Memorandum of Understanding (MOU)
between the DoD Office of the Under Secretary of Defense for
Personnel and Readiness and the Institution. This addendum is not
to be construed in any way as giving rise to a contractual
obligation of the Department of the Navy to provide funds to the
Institution that would be contrary to Federal law.
2. Responsibilities.
a. Commanding Officer responsible for execution of the
Voluntary Education Program. The commanding officer responsible
for execution of the voluntary education program will:
(1) Determine the local voluntary education program needs for
the Navy population to be served and recommend to the installation
commander the educational programs to be offered on the base;
(2) Administer this agreement and provide program management
support;
(3) Manage the Navy College Program Distance Learning
Partnership (NCPDLP) agreements.
b. Navy College Office (NCO): In support of this
addendum, the NCO will maintain a continuing liaison with the
designated Institution representative and be responsible for
inspections and the acceptance of the Institution's services. The
NCO will provide assistance to the Institution representative to
provide military and Navy culture orientation to the Institution
personnel.
c. Institution. The Institution will:
(1) If a distance learning partner institution:
(i) Comply with NCPDLP agreements, if an institution
participates in NCPDLP.
(ii) Provide a link to the institution through the Navy College
Program Web site, only if designated as an NCPDLP school.
(iii) Display the Institution's advertising materials
(i.e., pamphlets, posters, and brochures) at all NCOs, only
if designated as an NCPDLP school.
(2) Appoint and designate an Institution representative to
maintain a continuing liaison with the NCO staff.
(3) Comply with wide area work flow processes for invoicing of
tuition assistance available at
https://www.navycollege.navy.mil/links. Grades will be
submitted to the Navy College Management Information System grade
entry application.
(4) Ensure library resource arrangements are in accordance with
the standards of the Institution's accrediting association and the
State regulatory agency having jurisdiction over the
Institution.
(5) Respond to email messages from students within a reasonable
period of time - generally within two workdays, unless extenuating
circumstances would justify additional time.
(6) Comply with host command procedures before starting
instructor-based courses on any Navy installation. The NCO will
negotiate a separate agreement with the Institution in concert with
the host command procedures.
(7) Mail an official transcript indicating degree completion, at
no cost to the sailor or the Government to: Center for Personal and
Professional Development, ATTN: Virtual Education Center, 1905
Regulus Ave., Suite 234, Virginia Beach, VA 23461-2009.