Appendix B to Part 68 - Addendum for Education Services Between [Name of Educational Institution] and the U.S. Air Force (USAF)
32:1.1.1.4.21.0.44.7.17 : Appendix B
Appendix B to Part 68 - Addendum for Education Services Between
[Name of Educational Institution] and the U.S. Air Force (USAF)
1. Purpose. This addendum is between (Name of Educational
Institution), hereafter referred to as the “Institution,” and the
United States Air Force (USAF). The purpose of this agreement is to
provide guidelines and procedures for the delivery of educational
services to Service members, DoD civilian employees, eligible adult
family members, military retirees, and non-DoD personnel not
covered in the DoD Voluntary Education Partnership Memorandum of
Understanding (MOU) between the DoD Office of the Under Secretary
of Defense for Personnel and Readiness and the Institution. This
addendum is not to be construed in any way as giving rise to a
contractual obligation of the USAF to provide funds to the
Institution that would be contrary to Federal law.
2. Responsibilities.
a. USAF Education and Training Section (ETS) Chief. The USAF ETS
Chief will:
(1) Maintain a continuing liaison with the designated
Institution representative and be responsible for inspections and
the acceptance of the Institution's services. The ETS Chief will
assist the Institution representative to provide military and USAF
culture orientation to the Institution personnel.
(2) Review requests from Institutions with no on-installation
MOU for permission of DoD installation access and space within the
ETS to counsel current students, provide information briefings and
materials, attend education fairs, and provide other informational
services approved by the installation commander. Approval depends
on the installation commander. Approval of any school eligible for
Military TA will be extended equally to all such schools; same time
allotment, space, and frequency.
(3) Assist the Institution or refer them to the information
technology contractor for training in the use of the Academic
Institution Portal (AI Portal) regarding input of Institution
information, degree offerings, tuition rates, grades, invoices,
degree completions, and search tools pre-built into the USAF online
Voluntary Education System.
b. Institutions will:
(1) Appoint and designate an Institution representative to
maintain a continuing liaison with the USAF ETS Chief.
(2) Provide general degree requirements to each member for his
or her education program and the ETS as soon as he or she makes
known their intention to register with the Institution and while
awaiting final evaluation of transfer credits.
(3) Assume responsibility for the administration and proctoring
of all course examinations not normally administered and proctored
within the traditional, in-the-classroom setting.
(4) Provide to airmen, upon their request, information on
Institution policies including, but not limited to, course
withdrawal dates and penalties, course cancellation procedures,
course grade publication, billing practices, and policy regarding
incompletion of a course. Face-to-face counseling is not
required.
(5) Register and use the AI Portal to input Institution basic
information, degree offerings, tuition rates, invoice submission,
course grades submission, degree completions, and to pull
pre-established educational institution reports while conducting
business with the USAF.
(6) Submit one consolidated invoice per term via the AI Portal
for each class in which active duty military airmen are enrolled
using Mil TA. Submission will be made during the term, no earlier
than after the final add/drop/census date, and no later than 30
calendar days after the end of the term.
(7) Submit course grades via the AI Portal for each class in
which active duty military airmen are enrolled using Mil TA.
Submission will be made no later than 30 calendar days after the
end of the term.
(8) Adopt the AI Portal procedures for all payment processing.
Institutions with a current waiver may continue to participate at
the discretion of Air Force Voluntary Education Branch.
(9) Provide a list of program graduates via the AI Portal
consisting of student name, program title, program type (such as
bachelor's degree), and date of graduation no later than 30
calendar days after the end of the term in which graduation
requirements are completed. If the AI Portal is not available,
provide directly to the base Education and Training Section.
c. Institutions with no on-installation MOU are authorized to
request permission for DoD installation access and space within the
ETS to counsel current students, provide information briefings and
materials, attend education fairs, and other informational
services. Approval depends on the installation commander. If
approval is granted, then all other permissions will be authorized
equally for any school eligible for Military TA; the same time
allotment, space, and frequency.
d. All Institutions with an on-installation MOU or invitation
for an on-installation activity, such as an educational fair, are
authorized to counsel or provide information on any of their
programs.
3. Additional Guidelines
a. In addition to DoD policy outlined in the DoD Voluntary
Education Partnership MOU, the authorization of Mil TA is further
governed by Air Force Instruction (AFI) 36-2306, as well as
applicable policy and guidance.
b. DoD installation access of non-DoD and non-installation
personnel is at the discretion of the installation commander.
Access once provided can be revoked at any time due to military
necessity or due to conduct that violates DoD installation rules or
policies.
c. No off-base school will be given permanent space or scheduled
for regularly recurring time on-base for student counseling.