Appendix B to Part 216 - ROTC Sample Letter of Inquiry
32:2.1.1.1.19.0.1.7.9 : Appendix B
Appendix B to Part 216 - ROTC Sample Letter of Inquiry (Tailor
letter to situation presented) Dr. Jane Smith,
President, ABC
University, Anywhere, USA 12345-9876.
Dear Dr. Smith: I understand that ABC University has [refused a
request from a Military Department to establish a Senior ROTC unit
at your institution] [refused to continue existing ROTC programs at
your institution][prevented students from participation at a Senior
ROTC program at another institution] by a policy or practice of the
University.
Current Federal law (10 U.S.C. 983) denies the use of certain
Federal funds through grants or contracts, to include payment on
such contracts or grants previously obligated, (excluding any
Federal funding to an institution of higher education, or to an
individual, to be available solely for student financial
assistance, related administrative costs, or costs associated with
attendance) from appropriations of the Departments of Defense,
Transportation, Labor, Health and Human Services, Education, and
related agencies to institutions of higher education (including any
subelements of such institutions) that have a policy or practice of
prohibiting or preventing the Secretary of Defense from
maintaining, establishing, or efficiently operating a Senior ROTC
unit. Implementing regulations are codified at Title 32, Code of
Federal Regulations, Part 216.
This letter provides you an opportunity to clarify your
institution's policy regarding ROTC access on the campus of ABC
University. In that regard, I request, within the next 30 days, a
written statement of the institution with respect to [define the
problem area(s)].
Based on this information, Department of Defense officials will
make a determination as to your institution's eligibility to
receive the above-referenced funds by grant or contract. That
decision may affect eligibility for funding from appropriations of
the Departments of Defense, Transportation, Labor, Health and Human
Services, Education, and related agencies. Should it be determined
that [University] as an institution of higher education (or any
subelement of the institution) is in violation of the
aforementioned statutes and regulations, such funding would be
stopped, and the institution of higher education (including any
subelements of the institution) would remain ineligible to receive
such funds until and unless the Department of Defense determines
that the institution has ceased the offending policies and
practices.
I regret that this action may have to be taken. Successful
officer procurement requires that the Department of Defense
maintain a strong ROTC program. I hope it will be possible to
[define the correction to the aforementioned problem area(s)]. [My
representative, (name), is] [I am] available to answer any of your
questions by telephone at [telephone number]. I look forward to
your reply.
Sincerely,