Appendix A to Part 216 - Military Recruiting Sample Letter of Inquiry
32:2.1.1.1.19.0.1.7.8 : Appendix A
Appendix A to Part 216 - Military Recruiting Sample Letter of
Inquiry (Tailor letter to situation presented) Dr. John Doe,
President, ABC University, Anywhere, USA 12345-9876.
Dear Dr. Doe: I understand that military recruiting personnel
[have been unable to recruit or have been refused
student-recruiting information 3 at (subelement of) ABC
University)] by a policy or practice of the school. Specifically,
military recruiting personnel have reported [here state policy
decisions or practices encountered]. [If preliminary information
coming to the attention of a Military Service indicates that other
Military Services' recruiting representatives have been similarly
informed of the policy or experienced a similar practice affecting
their ability for military recruiting purposes to have the access
or information require, so state.]
3 Student-recruiting information refers to a student's name,
address, telephone listing, age (or year of birth), level of
education (e.g., freshman, sophomore, or degree awarded for a
recent graduate), and major(s).
Current Federal law (10 U.S.C. 983) denies the use of certain
Federal funds through grants or contracts, to include payment on
such contracts or grants previously obligated, (excluding any
Federal funding to an institution of higher education, or to an
individual, to be available solely for student financial
assistance, related administrative costs, or costs associated with
attendance) from appropriations of the Departments of Defense,
Transportation, Labor, Health and Human Services, Education, and
related agencies to institutions of higher education (including any
subelements of such institutions) that have a policy or practice of
denying military recruiting personnel access to campuses or access
to students on campuses, in a manner that is at least equal in
quality and scope (as explained in § 216.3 of Title 32, Code of
Federal Regulations, Part 216), as it provides to nonmilitary
recruiters, or access to student recruiting information.
Implementing regulations are codified at Title 32, Code of Federal
Regulations, Part 216.
This letter provides you an opportunity to clarify your
institution's policy regarding military recruiting on the campus of
[University]. In that regard, I request, within the next 30 days, a
written policy statement of the institution with respect to access
to campus and students by military recruiting personnel. Your
response should highlight any difference between access for
military recruiters and access for recruiting by other potential
employers.
Based on this information and any additional facts you can
provide, Department of Defense officials will make a determination
as to your institution's eligibility to receive funds by grant or
contract. That decision may affect eligibility for funding from
appropriations of the Departments of Defense, Transportation,
Labor, Health and Human Services, Education, and related agencies.
Should it be determined that [University] as an institution of
higher education (or any subelement of the institution) is in
violation of the aforementioned statutes and regulations, such
funding would be stopped, and the institution of higher education
(including any subelements of the institution) would remain
ineligible to receive such funds until and unless the Department of
Defense determines that the institution has ceased the offending
policies and practices.
I regret that this action may have to be taken. Successful
recruiting requires that Department of Defense recruiters have
equal access to students on the campuses of colleges and
universities [and student-recruiting information], and at the same
time, have effective relationships with the officials and student
bodies of those institutions. I hope it will be possible to
identify and correct any policies or practices that inhibit
military recruiting at your school. [My representative, (name), is]
[I am] available to answer any of your questions by telephone at
[telephone number]. I look forward to your reply.
Sincerely,