Appendix C to Part 1355 - Electronic Data Transmission Format
45:5.1.2.7.20.0.8.33.7 : Appendix C
Appendix C to Part 1355 - Electronic Data Transmission Format Link
to an amendment published at 81 FR 90584, Dec. 14, 2016. This
amendment was delayed until Oct. 1, 2020, at 83 FR 42225, Aug. 21,
2018. This amendment was further delayed until Oct. 1, 2022, at 85
FR 28410, May 12, 2020.
All AFCARS data to be sent from title IV-E agencies to the
Department are to be in electronic form. In order to meet this
general specification, the Department will offer as much
flexibility as possible. Technical assistance will be provided to
negotiate a method of transmission best suited to the title IV-E
agency's environment.
There will be four semi-annual electronic data transmissions
from the title IV-E agency to the Administration for Children and
Families (ACF).
Regardless of the electronic data transmission methodology
selected, certain criteria must be met by the title IV-E
agency:
(1) Records must be written using ASCII standard character
format.
(2) All elements must be comprised of integer (numeric)
value(s). Element character length specifications refer to the
maximum number of numeric values permitted for that element. See
Appendix D.
(3) All records must be a fixed length. The Foster Care Detailed
Data Elements Record is 150 characters long and the Adoption
Detailed Data Elements Record is 72 characters long. The Foster
Care Summary Data Elements Record and the Adoption Summary Data
Elements Record are each 172 characters long.
(4) All title IV-E agencies must inform the Department, in
writing, of the method of transfer they intend to use.
[77 FR 934, Jan. 6, 2012]