Title 36 Part 1236 → Subpart B → §1236.12

Title 36 → Chapter XII → Subchapter B → Part 1236 → Subpart B → §1236.12

Electronic Code of Federal Regulations e-CFR

Title 36 Part 1236 → Subpart B → §1236.12

e-CFR data is current as of November 20, 2019

Title 36Chapter XIISubchapter BPart 1236Subpart B → §1236.12

Title 36: Parks, Forests, and Public Property
Subpart B—Records Management and Preservation Considerations for Designing and Implementing Electronic Information Systems

§1236.12   What other records management and preservation considerations must be incorporated into the design, development, and implementation of electronic information systems?

As part of the capital planning and systems development life cycle processes, agencies must ensure:

(a) That records management controls (see §1236.10) are planned and implemented in the system;

(b) That all records in the system will be retrievable and usable for as long as needed to conduct agency business (i.e., for their NARA-approved retention period). Where the records will need to be retained beyond the planned life of the system, agencies must plan and budget for the migration of records and their associated metadata to new storage media or formats in order to avoid loss due to media decay or technology obsolescence. (See §1236.14.)

(c) The transfer of permanent records to NARA in accordance with part 1235 of this subchapter.

(d) Provision of a standard interchange format (e.g., ASCII or XML) when needed to permit the exchange of electronic documents between offices using different software or operating systems.

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